General information
We are currently seeking a highly organized, detail-oriented, and tech-savvy Personal Assistant to support the Managing Director (Azerbaijan). The ideal candidate will be proactive, adaptable, and capable of combining executive-level administrative support with process optimization and digital workflow management.
Position: Personal Assistant
Location: Baku, Azerbaijan
Schedule: Full-time
Key Responsibilities:
- Provide comprehensive administrative and operational support to the Managing Director in day-to-day tasks.
- Assist in managing workflows and ensure that all tasks and projects are completed on time and with attention to detail.
- Create, implement, and oversee automation systems to enhance the efficiency of internal processes and reduce manual work.
- Develop and implement digital solutions to optimize workflows, document management, and communication within the organization.
- Organize and manage internal document circulation, ensuring all documents are properly processed, filed, and easily accessible.
- Coordinate and monitor ongoing tasks and projects, ensuring all deadlines and objectives are met.
- Prepare, systematize, and analyze information for regular reports, analytics, and project updates.
- Provide the Managing Director with regular progress updates and highlight any potential issues or risks.
- Coordinate activities between internal teams and external contractors, ensuring smooth communication and issue resolution.
- Prepare accurate and up-to-date documentation, presentations, and reports for management review.
- Handle sensitive and confidential information with the utmost professionalism and discretion.
Requirements
- Bachelor’s degree in Business Administration, Management, or a related field (preferred).
- Minimum 2–3 years of experience as a Personal Assistant, Executive Assistant, Project Coordinator, or in a similar role.
- Strong organizational and multitasking skills, with the ability to manage various tasks simultaneously while maintaining a high standard of work.
- Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook); familiarity with digital workflow or automation tools is a plus.
- Excellent communication and interpersonal skills.
- Experience in document management, report preparation, and process optimization.
- Fluency in Azerbaijani and English; knowledge of Russian is an advantage.
- Ability to handle confidential information professionally and maintain discretion at all times.
- High level of initiative, accuracy, and responsibility.
Great Opportunities
Whatever your work experience, LV Caspian offers you great career opportunities in a dynamic and international working environment.
Interested?
If you meet the above requirements and are eager to contribute to a dynamic, forward-thinking organization, we encourage you to apply and become part of our professional team.