Key tasks:
- Establish a systematic and comprehensive filing system relating to HSQE and compliance
- Assist in the documentation, update and controlled dissemination of Business Management System, Processes, Procedures and Work Instructions.
- Support internal Subject Matter Experts with the creation, formatting and revision of documents held within the LV Logistics Management System.
- Ensure that UK electronic record files as required, are maintained in good order to comply with Quality Management requirements.
- Archiving and retrieval of historical documentation.
- Ensure the timely delivery of electronic generated documents and databases through the competent use of various software packages, i.e. SharePoint, Word, Excel, PowerPoint, and Visio.
- Monitor the effectiveness of Document Control processes and where necessary, identify and implement improvements to maintain DC efficiency.
- Coordinate the completion of Pre-qualification and assist with tendering documentation, maintain a register of same.
- Ensure all company registrations are maintained and up to date.
- Assist with internal auditing of UK offices when applicable.
- Support the UK Senior HSE Advisor and UK Quality coordinator with evaluation of internal and external compliance requirements.
- Where appropriate support the UK HSSQE department with administrative tasks.
- Carry out all reasonable management requests.
Qualification & Skills:
- Knowledge of MS Office packages crucially SharePoint
- Knowledge of Adobe
- Communication skills - both written and verbal
- Skills in word processing, spreadsheets, database applications and Electronic Document Management Systems
- Excellent attention to detail and Organisational skills
Why Join Us?
Competitive Salary & Benefits Package: We offer an attractive salary and benefits package, including:
· Performance bonuses
· 25 days annual leave + Bank holidays + your birthday off if it falls on a working day!
· Bike2Work Scheme
· Electric Car Salary Sacrifice Scheme
· Healthcare Plan
· Wellbeing Package including discounted gym memberships, mental health support, GP anytime service.
· Occupational Sick pay
Career Development Opportunities: With our commitment to training and development, you will have the chance to grow professionally and take on new challenges.
Dynamic Work Environment: Join a team of passionate professionals in an environment that fosters creativity, innovation, and collaboration.
Impact: Play a crucial role in the success of our operations and the satisfaction of our clients, making a real difference in the logistics landscape.